The back office, one login
Inventory, procurement & payroll
The whole back office lives behind the same login as the register: track stock and wastage, run purchasing end to end, tie recipes to ingredient usage, and pay your team from the exact hours the time clock already recorded. Supplier to plate, and clock-in to paycheck, without exporting to three other tools.
★From supplier to plate — and clock-in to paycheck — in one system.
The back office is where restaurants leak time and money.
Stock counts on a clipboard, POs in email, timecards re-keyed into a payroll app — every hand-off is a place for errors and shrink. PatronWorks keeps it in one loop, so the numbers reconcile themselves instead of at 11pm on a spreadsheet.
How it works
Simple where it counts.
Stock knows what you sold
Recipes tie menu items to ingredients, so selling a dish draws down its components and wastage is tracked, not guessed.
Purchasing runs end to end
Purchase requests become purchase orders, then goods receipts, then AP invoices — a real paper trail from “we’re low” to “it’s paid.”
Payroll from the real clock
Timecards are fed directly by the register’s time clock, breaks deducted, so payroll runs on hours that actually happened.
What’s inside
Everything this covers.
Inventory & recipes
Know what you have and what it costs. Recipes connect the menu to the stockroom so usage and wastage are real, not estimated.
- Suppliers, ingredients, stock levels, and wastage tracking
- Recipes tie menu items to ingredient usage
- Counts and costs feed the reporting dashboards
Procurement, end to end
A complete purchasing loop with a trail you can audit — no more POs living in an inbox.
- Purchase requests → purchase orders → goods receipts → AP invoices
- A clear audit trail from request to payment
- Supplier records that stay tied to what you actually received
Team & payroll
The register’s clock feeds payroll directly, so hours, breaks, and labor cost are one continuous thread.
- Timecards fed directly by the register time clock — breaks deducted
- Payroll runs with line-level detail
- Employees, role-based tab permissions, and per-store admin accounts
- Reports and dashboards across sales, labor, and inventory
One closed loop, not five apps
The reason the numbers reconcile is that they never leave the system: the sale draws down inventory, the clock feeds payroll, and purchasing ties back to what you received. No exports, no re-keying, no drift between tools.
Good to know.
- Inventory
- Suppliers, ingredients, stock levels, wastage
- Procurement
- Requests → POs → goods receipts → AP invoices
- Payroll
- Fed by the time clock; breaks deducted; line-level detail
- Reporting
- Dashboards across sales, labor, and inventory
Questions, answered.
Does selling a dish update my stock?
Yes. Recipes tie menu items to their ingredients, so a sale draws down the components and your counts stay honest.
Do I still need a separate payroll app?
Payroll runs on the timecards the register’s clock already recorded, with breaks deducted and line-level detail — in the same login.
Is there a real purchasing trail?
Yes — purchase requests become purchase orders, then goods receipts, then AP invoices, so every buy is auditable end to end.
Explore the rest of the platform
Start running your restaurant on PatronWorks today.
14 days free, no credit card. Set up your POS, printer, and first crew member in minutes — or book a demo and we'll do it with you.